Executive Assistant

At the NSW Department of Education, we educate and inspire lifelong learners – from early childhood, through schooling to vocational education and training.

• 1x Ongoing Full-Time position
• Located in Parramatta with flexible working arrangements available
• Clerk Grade 3/4 with salary ranging from $82,193 to $90,001 + super and annual leave loading                        
• This position is targeted to the employment of an Aboriginal person and is authorised by the Department's EEO Management Plan in accordance with Part 9A of the Anti-Discrimination Act 1977. When applying for an Aboriginal identified position, applicants must provide confirmation of Aboriginality and a certified statutory declaration upon interview as defined in the Confirmation of Aboriginality Guidelines

About the role
The Executive Assistant plays a vital role in delivering comprehensive support to the director of a business unit committed to advocating for and supporting Aboriginal children, families, and communities. This position is essential for ensuring the efficient operation of the unit on a day-to-day basis and necessitates exceptional interpersonal, organizational, and time management skills.

For further information please click here to view the role description

About you

As the ideal candidate you will have:

• The ability to convey information clearly and effectively, both verbally and in writing, to internal and external stakeholders.
• Proficiency in managing multiple tasks, prioritizing responsibilities, and maintaining an organized workflow to ensure efficiency.
• Capable of effectively managing time and deadlines, ensuring timely completion of tasks and projects.
• Demonstrated ability to build and maintain positive relationships with colleagues, clients, and stakeholders, fostering a collaborative work environment.
• Skilled in using MS Office Suite (Word, Excel, PowerPoint) and familiarity with content management systems (e.g., HPCM/TRIM) and SAP finance systems.
• Meticulous in reviewing documents and correspondence to ensure accuracy and professionalism.
• Strong analytical skills to identify issues and propose effective solutions in a fast-paced environment.
• Commitment to providing high-quality service and support to internal and external customers.

Essential requirements of the role

• Hold a valid clearance to work with children (Working with Children Check for paid employment).
• This position is targeted to the employment of an Aboriginal person and is authorised by the Department's EEO Management Plan in accordance with Part 9A of the Anti-Discrimination Act 1977. When applying for an Aboriginal identified position, applicants must provide confirmation of Aboriginality and a certified statutory declaration upon interview as defined in the Confirmation of Aboriginality Guidelines
• Demonstrated understanding of and commitment to the value of public education.

Key knowledge and experience

• Knowledge of and commitment to implementing the Department’s Aboriginal Education Policy and upholding the Department’s Partnership Agreement with the NSW AECG and to ensure quality outcomes for Aboriginal people.

Benefits

• Flexible working arrangements
• 35 hour working week
• Competitive, salary sacrificing, employer’s contribution to superannuation and annual leave loading
• Flex Leave entitlements, generous holidays & leave conditions
• Opportunities for advancement and mobility across the Department to support your career growth

How to apply

Attach a resume (maximum 5 pages) and a cover letter (maximum 2 pages) outlining how you meet the requirements and focus capabilities of this role as well as providing answers to the 2 pre-screening questions below:

• Targeted Question 1

Please describe your experience in working with and supporting and advocating Aboriginal Children, families and communities (300 words).

• Targeted Question 2

Please describe your experience in supporting projects that incorporate engaging with Aboriginal communities and driving self-determination (300 words).

Please refer to the Applicant’s Guide to Applying to assist you with your application.

If you are an existing Education Support Staff (corporate staff) with the NSW Department of Education, click here for instructions on how to submit your application.

All other applicants please submit your application by clicking ‘Apply Now’.

Note: the selection process will include a range of assessment techniques to assist in determining your suitability for the role. Successful candidates will be required to undertake pre-employment screening for this role which includes a National Criminal History Check.

This is a child-related role. As a condition of employment you will be required to provide a valid Working with Children Check (WWCC) Clearance number (for paid employment). Visit the website for more information.

Closing date: Sunday, 15 December 2024 at 11:59pm.

For role enquiries please contact Rebecca Hutchings at rebecca.hutchings2@det.nsw.edu.au and for recruitment process enquiries please contact Rajaa Nour at rajaa.nour1@det.nsw.edu.au.

We welcome applications from all ages and genders, Aboriginal and Torres Strait Islander peoples, culturally and linguistically diverse groups, the LGBTQIA+ community, veterans, refugees and people with disability. If we can make some adjustments to our recruitment/interview process to better enable you to shine, please contact the Diversity and Inclusion Team (dandi@det.nsw.edu.au) or visit NSW Department of Education Diversity and Inclusion.

A recruitment pool may be created through this recruitment process. A recruitment pool is a group of applicants who have been assessed and identified as suitable for this role, and who may be considered for a range of similar roles, including temporary, term or ongoing roles, over the next 18 months.