Executive Assistant (Identified)

Executive Assistant (Identified)

At the NSW Department of Education, we educate and inspire lifelong learners – from early childhood, through schooling to vocational education and training.

• Ongoing/Temporary Full-Time (include duration for temporary role)
• Located in Parramatta with flexible working arrangements available
• Salary ranges from $84,659 - $92,701 plus superannuation

Whilst this role is open to all individuals, it is targeted to Aboriginal and Torres Strait Islander people under section 21 of the Anti-Discrimination Act 1977. Applications from people of Aboriginal and/or Torres Strait Islander descent are encouraged to apply and if suitable for the role, will be prioritised and shortlisted for interview. Aboriginal and Torres Strait Islander applicants must demonstrate Aboriginal or Torres Strait Islander descent.

About the role

The Executive Assistant is responsible for providing comprehensive executive, administrative, and systems support to the Director. This role requires strong interpersonal, organisational, and time management skills to ensure the effective and efficient day-to-day operations of the Business Unit.

Your responsibilities

• Monitor and manage the Director’s inbox and correspondence
• Oversee diary management for the Director and provide scheduling support across the Business Unit as required.
• Provide comprehensive administrative support to the Director and Leadership Team as needed
• Schedule, plan, and coordinate meetings and related logistics

For further information please click here to view the role description

About you –

As an Executive Assistant you will be able to demonstrate

• Strong organisational and administrative skills, with the ability to provide high-quality executive support to the Director and Leadership Team.
• Proficiency in preparing professional correspondence, reports, spreadsheets, and presentations using the Microsoft Office suite.
• Excellent coordination skills, with the ability to plan and deliver meetings and events — from preparing agendas to arranging venues and catering — ensuring the Director is well supported and prepared.
• Strong communication and interpersonal skills, demonstrated through your ability to respond professionally to enquiries and deliver exceptional customer service.
• Confidence using SAP or similar systems to process orders and invoices, along with a collaborative approach to working with finance, HR, and administrative teams to support the broader Business Unit.

Essential requirements of the role

• Hold or willing to obtain a working with children’s check for paid employment.
• Demonstrated understanding of and commitment to the value of public education.
• Knowledge of and commitment to implementing the Department’s Aboriginal Education Policy and upholding the Department’s Partnership Agreement with the NSW AECG and to ensure quality outcomes for Aboriginal people.
• This position is designated for the employment of an Aboriginal and/or Torres Strait Islander person. This initiative is authorised by the Department's Equal Employment Opportunity Management Plan in accordance with Part 9A of the Anti-Discrimination Act 1977.  Aboriginal and/or Torres Strait Islander applicants must provide documentation upon appointment. More information can be found in the policy library under Confirmation of Aboriginal and/or Torres Strait Islander Descent.
• Demonstrated understanding of and commitment to the value of public education.

Benefits

• Flexible working arrangements
• 35 hour working week
• Competitive, salary sacrificing, employer’s contribution to superannuation and annual leave loading
• Flex Leave entitlements, generous holidays & leave conditions
• Opportunities for advancement and mobility across the Department to support your career growth

How to apply

Attach a resume (maximum 5 pages) and a cover letter (maximum 2 pages) outlining how you meet the requirements and capabilities of this role.

Information Session

On Friday, 28th November 2025 at 10:30am, the Aboriginal and Torres Strait Islander Recruitment and Advisory team will host an Online Yarn Up (information session) about this role. The session will provide a detailed overview of the recruitment process, including applying for the position and interview to build confidence in your application.

To register your interest, please fill out the registration form or by scanning the QR code below. We will be in touch with further details and the meeting link. Alternatively, you may email the team at AboriginalEmployment@det.nsw.edu.au with subject line "Yarn Up" noting the job reference number.

Applicants are encouraged to prepare their application materials independently. The selection panel values authentic and personally written responses that reflect your own experience, insights and alignment with the Department’s values and priorities.

Please refer to the Applicant’s Guide to Applying to assist you with your application.

If you are an existing Education Support Staff (corporate staff) with the NSW Department of Education, click here for instructions on how to submit your application.

All other applicants please submit your application by clicking ‘Apply Now’.

Note: the selection process will include a range of assessment techniques to assist in determining your suitability for the role. Successful candidates will be required to undertake pre-employment screening for this role which includes a National Criminal History Check.

This is a child-related role. As a condition of employment you will be required to provide a valid Working with Children Check (WWCC) Clearance number (for paid employment). Visit the website for more information.

Candidates must have Australian work rights (citizens, permanent residents, New Zealand citizens or a valid work visa). Ongoing (permanent) roles are open to Australian citizens and permanent residents and New Zealand citizens, while temporary roles welcome applicants with a visa. 

Closing date 3rd December 2025 at 11:59pm.

For role enquiries please contact Jackie Bradshaw at jackie.bradshaw@det.nsw.edu.au and for recruitment process enquiries please contact Kirsty Anic at kirsty.anic@det.nsw.edu.au

We welcome applications from all ages and genders, Aboriginal and Torres Strait Islander peoples, culturally and linguistically diverse groups, the LGBTQIA+ community, veterans, refugees and people with disability. If we can make some adjustments to our recruitment/interview process to better enable you to shine, please contact the Diversity and Inclusion Team (youbelong@det.nsw.edu.au) or visit NSW Department of Education Diversity and Inclusion.

A recruitment pool may be created through this recruitment process. A recruitment pool is a group of applicants who have been assessed and identified as suitable for this role, and who may be considered for a range of similar roles, including temporary, term or ongoing roles, over the next 18 months.