Executive Assistant

Executive Assistant

At the NSW Department of Education, we educate and inspire lifelong learners – from early childhood, through schooling to vocational education and training.

• Ongoing X1 role
• Location: Parramatta
• Salary staring from 84,659 up to 92,701 + super + accrued flex leaves

About the role

We are looking for an organised, proactive, and tech-savvy Executive Assistant (EA) to support a senior leader and ensure smooth coordination across a fast-paced and dynamic team. This is a key enabling role for someone who thrives on staying across a constant flow of requests, managing workflows, and helping drive clarity and focus on strategic priorities.

You will:

• Track, triage and assign incoming requests from the Executive Director’s office, internal directorates, and external stakeholders.
• Proactively manage diary and task scheduling, anticipating potential clashes and making informed adjustments.
• Ensure the Director is fully prepared for key meetings with timely access to briefing materials, talking points and relevant documents.
• Coordinate meeting agendas, take and circulate notes, and track follow-up actions to support accountability.
• Apply sound judgement to determine what to escalate, when to hold, and when to step in with a practical solution.
• Leverage digital tools to track approvals, support delivery, and maintain a clear overview of team and leadership priorities.

For further information please  click here to view the role description

About you –

• Experience in a fast-paced executive support or coordination role, ideally within government or a large organisation.

• Excellent organisational and time management skills.

• Strong communication skills and ability to work with senior stakeholders.

• High level of initiative, discretion and judgement.

• Familiarity with managing executive workflows, approval processes, and strategic priorities.

• Sound knowledge of MS office especially Outlook and online planning software

• Confidence in using modern digital collaboration and planning tools.
• Knowledge of and commitment to implementing the Department’s Aboriginal Education Policy and upholding the Department’s Partnership Agreement with the NSW AECG and to ensure quality outcomes for Aboriginal people.

Essential requirements of the role 

• Demonstrated understanding of and commitment to the value of public education.

Benefits

• Flexible working arrangements
• 35 hour working week
• Competitive, salary sacrificing, employer’s contribution to superannuation and annual leave loading
• Flex Leave entitlements, generous holidays & leave conditions
• Opportunities for advancement and mobility across the Department to support your career growth

How to apply

Attach a resume (maximum 5 pages) and a cover letter (maximum 2 pages) along with the two targeted questions outlining how you meet the requirements and capabilities of this role.

• What strategies do you use to support your Director in prioritising their tasks and managing their time effectively, especially in a high-pressure or fast-paced environment?
• How do you handle confidential information or sensitive communication on behalf of an executive?

Please refer to the Applicant’s Guide to Applying to assist you with your application.

If you are an existing Education Support Staff (corporate staff) with the NSW Department of Education, click here for instructions on how to submit your application.

All other applicants please submit your application by clicking ‘Apply Now’.

Note: the selection process will include a range of assessment techniques to assist in determining your suitability for the role. Successful candidates will be required to undertake pre-employment screening for this role which includes a National Criminal History Check.

As a condition of employment, successful candidates who have not previously worked for the department will be required to provide a current Working with Children Check (WWCC) Clearance number. This option would allow the WWCC to naturally expire without further communication needed with the employee. The employer obligations under the WWCC would apply for duration of the WWCC’s validity (up to 5 years)

Closing date : Wednesday 6th August 2025 at 11:59pm.

For role enquiries please contact Alison Faure-Brac at alison.faurebrac@det.nsw.edu.au

We welcome applications from all ages and genders, Aboriginal and Torres Strait Islander peoples, culturally and linguistically diverse groups, the LGBTQIA+ community, veterans, refugees and people with disability. If we can make some adjustments to our recruitment/interview process to better enable you to shine, please contact the Diversity and Inclusion Team (dandi@det.nsw.edu.au) or visit NSW Department of Education Diversity and Inclusion.

A recruitment pool may be created through this recruitment process. A recruitment pool is a group of applicants who have been assessed and identified as suitable for this role, and who may be considered for a range of similar roles, including temporary, term or ongoing roles, over the next 18 months.