Executive Assistant

Executive Assistant

At the NSW Department of Education, we educate and inspire lifelong learners – from early childhood, through schooling to vocational education and training.

About the Directorate - Inclusion and Wellbeing

We drive equitable access to education, work to ensure schools are inclusive and safe, deliver evidence-informed approaches, and build partnerships across agencies to improve student participation in NSW public schools.

• Multiple ongoing and temporary full-time roles
• Located in Parramatta with hybrid flexible working arrangements
• Clerk Grade 3/4: Salary from $84,659 to $92,701 base + superannuation

About the role

The Executive Assistant is responsible for:

• providing high quality administrative and clerical services to facilitate effective and efficient delivery of executive office operations, communications and business activities.
• leads high-level executive support and administrative assistance, manage emails and diary appointments, records and correspondence, coordinate travel arrangements, schedule and draft meeting minutes.
• management of correspondence, including briefings, reports, submissions, and meeting papers, ensuring that everything is completed to the highest standards of accuracy and completeness
• Coordinate meetings including preparing agendas, organising venues, distribution of associated meeting papers to contribute to the effective running of meetings
• Maintain the TRIM Content Manager records system and create, store, retrieve and archive files to ensure the accurate and safe storage of information and contribute to a timely response for information.
• Contribute to the efficient business operations of the directorate by providing a range of quality executive and administrative services to the Director and staff within the team.
• Provide SAP finance systems support to the Director and team/unit ensuring compliance with Departmental standards and procedures.
• Provide a range of administrative support services, including word processing, preparation of spreadsheets and PowerPoint presentations using the MS Office suite of programs within required time frames on behalf of the Director and staff within the team/unit.
• Respond to incoming telephone and face to face enquiries, providing information and referring enquiries in an effective and responsive manner ensuring high level customer service to internal and external customers and stakeholders. 

There's also the opportunity to provide advice on human resources and financial strategies to benefit the team, working closely with colleagues across the department.

For further information please click here: position description. 

Who we're looking for

• Demonstrated experience as an Executive Assistant in providing a range of administrative and support services to meet business needs.
• Strong ability to manage competing priorities and tight deadlines.
• Proficiency in technology including data entry, word processing and spreadsheet to manage reports, presentation and record management effectively.
• A proactive mindset with a strong sense of initiative to identify emerging issues and committed to continuous business improvement. 
• Effective and strong communication and ability to collaborate and build relationships with internal and external stakeholders at various levels. 

Essential requirements of the role

• Demonstrated understanding of and commitment to the value of public education.
• Knowledge of and commitment to implementing the Department’s Aboriginal Education Policy and upholding the Department’s Partnership Agreement with the NSW AECG and to ensure quality outcomes for Aboriginal people.

Benefits

• 35 hour working week
• Flex leave entitlements and hybrid flexible working arrangements
• Opportunities for advancement and mobility across the Department to support your career growth

How to apply

Attach a resume (maximum 5 pages) and a cover letter (maximum 2 pages) outlining how you meet the requirements and capabilities of this role and answering the 2x targeted questions below:

1. Describe a time you had to manage multiple priorities in a high-pressured environment with competing deadlines. What was the situation, how did you respond to the challenges and what was the outcome?
2. In this role, you are required to work with various teams at different levels. Provide an example on how you collaborated with teams to ensure a task or project is completed? 

Please refer to the Applicant’s Guide to Applying to assist you with your application.

If you are an existing Education Support Staff (corporate staff) with the NSW Department of Education, click here for instructions on how to submit your application.

All other applicants please submit your application by clicking ‘Apply Now’.

Note: the selection process will include a range of assessment techniques to assist in determining your suitability for the role. Successful candidates will be required to undertake pre-employment screening for this role which includes a National Criminal History Check.

As a condition of employment, successful candidates who are not currently employed by the department will be required to provide a current Working with Children Check (WWCC) Clearance number. This option would allow the WWCC to naturally expire without further communication needed with the employee. The employer obligations under the WWCC would apply for duration of the WWCC’s validity (up to 5 years).

Closing date 14th August 2025 at 11:59pm.

For role enquiries, please contact: Correspondence-InclusionandWellbeing@det.nsw.edu.au

For recruitment process enquiries please contact: Julie.Nguyen49@det.nsw.edu.au           

We welcome applications from all ages and genders, Aboriginal and Torres Strait Islander peoples, culturally and linguistically diverse groups, the LGBTQIA+ community, veterans, refugees and people with disability. If we can make some adjustments to our recruitment/interview process to better enable you to shine, please contact the Diversity and Inclusion Team (dandi@det.nsw.edu.au) or visit NSW Department of Education Diversity and Inclusion.

A recruitment pool may be created through this recruitment process. A recruitment pool is a group of applicants who have been assessed and identified as suitable for this role, and who may be considered for a range of similar roles, including temporary, term or ongoing roles, over the next 18 months.